Privacy Policy for Cash Gear ERP

Last updated: January 1, 2026

Cash Gear ERP is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

1. Information We Collect

1.1 Information You Provide

• Account Information: Business email address, company name, user name
• Business Data: Inventory records, customer information, order data, financial records entered by you or your organization
• Profile Information: Job title, department, preferences

1.2 Automatically Collected Information

• Device Information: Device type, operating system version, unique device identifiers
• Usage Data: Features used, pages viewed, time spent in app
• Log Data: IP address, access times, error logs

2. How We Use Your Information

We use the collected information to:

• Provide, operate, and maintain our ERP services
• Process your business transactions and orders
• Generate reports and analytics for your business
• Synchronize data across your devices
• Provide customer support and respond to inquiries
• Send important updates about service changes
• Improve app performance and user experience
• Detect and prevent fraud or security issues
• Comply with legal obligations

3. Data Storage and Security

3.1 Data Storage

• Cloud Infrastructure: Hosted on Microsoft Azure ,UpCloud ( Europe)
• Encryption: Data encrypted in transit (TLS 1.2+) and at rest (AES-256)
• Backups: Regular automated backups for data recovery
• Multi-Tenancy: Your company data is isolated from other customers

3.2 Security Measures

• Industry-standard encryption protocols
• Regular security audits and penetration testing
• Access controls and authentication mechanisms
• Employee training on data protection
• Incident response procedures

4. Data Sharing and Disclosure

We do not sell your data. We may share information with:

4.1 Service Providers

• Cloud Hosting: Microsoft Azure , UpCloud (data storage and processing)
• Customer Support: Support ticket systems

4.2 Legal Requirements

We may disclose your information if required to:

• Comply with legal obligations or court orders
• Protect our rights, property, or safety
• Prevent fraud or security threats
• Respond to government requests

4.3 Business Transfers

In case of merger, acquisition, or sale of assets, your information may be transferred to the new entity.

5. Your Rights and Choices

5.1 Access and Control

You have the right to:

• Access: Request copies of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your data (subject to legal requirements)
• Export: Download your data in portable format
• Restriction: Limit how we process your data
• Objection: Object to certain data processing activities

5.2 Company Administrator

If you use Cash Gear ERP through your employer:

• Your company administrator controls your account and access
• Your company sets data retention policies
• Contact your company administrator for data requests

5.3 Opt-Out Options

• Marketing Emails: Unsubscribe link in emails
• Push Notifications: Disable in app settings or device settings
• Location Data: Disable in device permissions

6. Data Retention

We retain your information:

• Active Accounts: For the duration of your subscription
• After Cancellation: 90 days for account recovery, then deleted
• Legal Requirements: Longer if required by law (e.g., tax records)
• Backups: May persist in backups for up to 90 days after deletion

7. International Data Transfers

Your data may be transferred to and processed in countries outside your country of residence. We ensure appropriate safeguards are in place through:

• Standard Contractual Clauses (EU)
• Privacy Shield certification (US-EU transfers)
• Compliance with local data protection laws

8. Children's Privacy

Cash Gear ERP is a B2B business application not intended for children under 13. We do not knowingly collect information from children. If we become aware of such collection, we will delete it immediately.

9. Third-Party Links

Our app may contain links to third-party websites or services. We are not responsible for their privacy practices. Please review their privacy policies.

10. California Privacy Rights (CCPA)

California residents have additional rights:

• Right to know what personal information is collected
• Right to know if personal information is sold or disclosed
• Right to say no to the sale of personal information
• Right to deletion of personal information
• Right to non-discrimination for exercising these rights

Note: We do not sell personal information.

11. European Privacy Rights (GDPR)

If you are in the European Economic Area (EEA), you have rights under GDPR including:

• Right to access your personal data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent
• Right to lodge a complaint with supervisory authority

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via:

• Email notification to registered users
• In-app notification
• Notice on our website

Continued use of the app after changes constitutes acceptance of the updated policy.

13. Contact Us

14. Consent

By using Cash Gear ERP, you consent to this Privacy Policy and agree to its terms.

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